Build a care workflow without writing code.

Your workflows run themselves, and your own team can change them. Every workflow in HealthOS (an intake, a claim, a discharge, a monthly compliance cycle) is a pathway: an ordered set of stages, each made of drop-in widgets. You assemble them point-and-click in the admin console. No developers, no vendor tickets, no waiting on a release. This is what we mean by "configuration, not consultants."

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A pathway for every workflow.

One engine, every pathway type. Pick intake, care delivery or care admin, or watch how you build one. Captions included.

Two ideas: widgets and pathways.

A widget is one unit of work

A widget does one real thing and records the result against the person. It isn't a form field, it's a step in the job. Some widgets capture information; others reach out to a government system or move the person forward.

  • Look up an IHI or verify a Medicare number against Services Australia
  • Check a Support at Home budget or lodge an ACWS event
  • Collect a consent or complete an assessment on a digital form
  • Hand off, create an episode, admit the person, invite the family

A pathway is an ordered set of stages

Group widgets into stages, order the stages, and you have a pathway, the whole journey for a referral or an episode, from first contact to admitted (or from admitted to claimed and reported). One pathway runs the lifecycle; a person can run several at once.

  • Stages are grouped into phases (intake, waitlist, onboarding) for a clean worklist
  • Staff and the family can run parallel pathways over the same journey
  • Widgets can be conditional, shown only when the funding, facility or clinical need calls for them

A library of widgets, ready to drop in.

You don't start from a blank page. Pick from a growing toolbox of widgets, the same ones that power intake, claiming, clinical care and compliance across the platform.

Identity & eligibility
IHI lookup, Medicare and DVA validation, My Aged Care referral checks, verify who someone is and what they're entitled to before you go further.
Government & claiming
ACWS entry/departure and claiming, Support at Home budgets and contributions, GPMS reporting, ECLIPSE claims, the government step, inline in the workflow.
Clinical & assessment
Scored assessments, care-plan builders, consent capture, medication-list capture, structured clinical work that writes straight to the record.
Documents & forms
Any eForm, document generation and electronic signatures, collected online and stored against the person.
Handoffs
Waitlist placement, pre-admission handoff, admission, the widgets that create episodes, flip statuses and move the person into care.
New widgets, everywhere at once
When a new widget ships, it appears in the toolbox for every facility. Add it to a pathway and it's live, no per-site rollout, no code.

Building a Support at Home intake pathway.

Here's the whole build, in the admin console, by an operations lead, in an afternoon. No ticket to us.

1 · Choose the context
Set the care type (Home Care) and funding (Support at Home). The pathway will resolve automatically for referrals that match.
2 · Lay out the stages
Referral received → eligibility → assessment → agreement → onboarding. Drag the stages into order and group them into phases.
3 · Drop in the widgets
Add Medicare validation and SaH budget check to eligibility; an assessment form and consent to assessment; a home-care start handoff to onboarding.
4 · Set the conditions
Make the DVA check appear only for DVA clients; require the budget check before the agreement stage unlocks. Point-and-click rules, no scripting.
5 · Preview as a draft
The pathway builds as a draft you can walk through end-to-end with a preview link before anything goes live.
6 · Publish
Publish and it's immediately live for new referrals across the facilities you scoped it to. Change your mind next week? Edit a new draft and publish again.

Draft, version and publish, safely

Configuration this powerful needs governance, so pathways behave like code without being code. Published definitions are read-only; you edit a draft, preview it, then publish, and every publish is versioned and auditable.

  • Editing always happens on a draft, the live pathway keeps running untouched
  • Every publish is a numbered, restorable version with a change summary
  • In-flight referrals stay pinned to the version they started on, a change never rewrites work already under way
  • Nothing is hard-deleted, a removed widget's execution history survives

Why it matters

The alternative to configuration is a consulting engagement every time a funding rule changes or a new program lands. Because pathways are configured, not coded, your team owns the change, and the platform adapts to Support at Home, AN-ACC, NDIS and private care without a release.

  • Government restructures a program? Adjust a pathway, not a codebase
  • Every facility can share one pathway, or run its own variation
  • The same engine drives intake, care admin, clinical pathways and compliance cycles

Structured pathways. Proactive care.

Condition pathways
Pre-built templates for CVD, diabetes, CKD, COPD, heart failure and hypertension with condition-specific monitoring cadences: BP daily, glucose daily, eGFR 3-monthly, SpO2 daily, spirometry annual. Configurable per organisation.
Prevention screening
Screening assessments embedded at pathway entry and scheduled intervals. AUSDRISK, cardiovascular risk, diabetic foot, renal function, catch risk factors early.
Medication list at transitions
The current medication list, collected from your pharmacy system, is surfaced at every care transition (admission, discharge, handover, specialist review), so the clinician has the full list in front of them to review before acting.
Escalation triggers
Surveillance widgets on each pathway feed the deterioration engine, nine detection rules evaluate window-based patterns and route alerts by role and urgency.
Goal-intervention-outcome
Structured tracking per condition: goals set, interventions delivered, outcomes measured with source attribution. Clear clinical audit trail.
Automated handover
AI-generated clinical handover documentation at every pathway transition point. Structured, coded, audit-ready.

Pathway coordination, at a glance.

A unified view of chronic condition progress, goals, escalations and next actions for each person.

HealthOS Care Pathway showing 9-step intake pathway stepper from Intake Details through to Care Plan Development with triage and assessment widgets

Multimorbidity by design

Older Australians rarely have one chronic condition. HealthOS pathways are designed for multimorbidity, a person can be on multiple concurrent pathways with shared goals and coordinated medication reviews across conditions.

  • Multiple concurrent pathways per person (e.g. CVD + diabetes + CKD simultaneously)
  • Cross-pathway intelligence: one BP reading satisfies monitoring widgets on both CVD and CKD pathways, no duplicate measurements required
  • Clinical worklist shows due, overdue and completed monitoring widgets across all active pathways, sorted by urgency
  • A person’s full medication list is visible across every concurrent pathway, reviewed in one place, not per condition
  • Polypharmacy is easy to see when every medication sits on one list
  • FHIR CarePlan Bundle export per pathway instance, CarePlan + Goals (LOINC-coded) + Observations (UCUM units) with SNOMED CT-AU condition coding for independent evaluation

Prevention and early detection

Every pathway embeds prevention screening as a first-class design principle, not an afterthought. Risk factors are identified early, interventions triggered proactively, before conditions escalate.

  • AUSDRISK diabetes risk assessment at pathway entry
  • Cardiovascular risk screening (absolute risk calculator)
  • CVD: BP daily, weight weekly (HF signal), LDL annual, quarterly clinical review
  • Diabetes: glucose daily (CGM-preferred), HbA1c quarterly (lab), BP daily, weight weekly, quarterly review
  • CKD: eGFR 3-monthly, ACR 6-monthly (lab), BP daily, weight daily (fluid balance), quarterly nephrology
  • COPD: SpO2 daily, respiratory rate daily, spirometry annual, quarterly respiratory review
  • Threshold bands from RACGP Red Book, KDIGO 2024, GOLD 2024 and ADS guidelines

Evidence-based threshold bands

Clinical threshold bands are sourced from Australian clinical guidelines and configurable per organisation. The longitudinal rules engine replays thresholds against incoming monitoring data, from paired devices, manual entry, or ingested clinical systems.

  • Systolic BP: at-risk >140 mmHg, critical >180 mmHg (CVD, HTN, CKD, HF)
  • Blood glucose: at-risk <4 or >11.1 mmol/L (diabetes)
  • eGFR: at-risk <60, critical <30 (CKD)
  • SpO2: at-risk <92%, critical <88% (COPD, HF)
  • HbA1c: at-risk >53 mmol/mol, critical >75 mmol/mol (diabetes)
  • All thresholds configurable per pathway, per person, per clinician preference

Where pathways run

See a pathway built from scratch.

We will walk you through it on real data. Bring questions.